CITY OF VAUGHANCOMMITTEE OF THE WHOLE (2)POST-MEETING CONSOLIDATED AGENDAWednesday, October 14, 2020 1:00 P.m. - 4:00 P.m.Council Chamber2nd Floor, Vaughan City Hall2141 Major Mackenzie DriveVaughan, Ontario1.CONFIRMATION OF AGENDA 2.DISCLOSURE OF INTEREST 3.COMMUNICATIONS 1.1014-20 CW (2) Communications.pdfSee attached.4.CEREMONIAL PRESENTATIONS 1.ASSISTANCE TO A CITIZEN IN NEED Two citizens of Vaughan performed CPR to a collapsed and unresponsive person as they awaited Fire and EMS to arrive on scene.2.QUALITY PUBLIC PROCUREMENT DEPARTMENT (QPPD) ACCREDITATION AWARD 2020-2023 The City of Vaughan's Procurement Department has been recognized for their excellence in public procurement practices. The City of Vaughan has been bestowed the QPPD Accreditation Award 2020-2023 by the National Institute of Governmental Purchasing (NIGP).5.PRESENTATIONS AND DEPUTATIONS 6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION INCLUDING MEMBERS RESOLUTION(S) Internal Audit1.INTERNAL AUDIT REPORT – OPTIONS FOR ESTABLISHING AN AUDIT COMMITTEE 1.Extract_47cw1014_20ex_1.pdf2.INTERNAL AUDIT REPORT - OPTIONS FOR ESTABLISHING AN AUDIT COMMITTEE.pdf3.Attachment 1 - Jurisdictional Scan.pdf4.Attachment 2 - Eligibility and Recruitment Processs.pdfReport of the Director of Internal Audit with respect to the above.Corporate Services and Finance2.2020 MID-YEAR FISCAL HEALTH REPORT – FOR THE YEAR-TO-DATE PERIOD ENDING JUNE 30, 2020 1.Extract_47cw1014_20ex_2.pdf2.2020 First Half Fiscal Health Report - revised Sept 29.pdf3.Attachment 1 (revised) - City Operating Financial Summary, June 2020.pdf4.Attachment 2 - City Operating Portfolio Summary June 2020.pdfReport of the Deputy City Manager, Corporate Services and Chief Financial Officer with respect to the above.3.OLDER ADULT SNOW REMOVAL PROGRAM, 2020-2021 WINTER SEASON 1.Extract_47cw1014_20ex_3.pdf2.OLDER ADULT SNOW REMOVAL PROGRAM, 2020-2021 WINTER SEASON.pdfReport of the Deputy City Manager, Corporate Services and Chief Financial Officer with respect to the above.Planning and Growth Management4.DE-LISTING FOR 10733 PINE VALLEY DRIVE 1.Extract_47cw1014_20ex_4.pdf2.TRANSMITTAL REPORT FROM HERITAGE VAUGHAN - 10733 Pine Valley Drive.pdf3.Attachment 1 - 10733 Pine Valley Drive - Location Map.pdf4.Attachment 2 - 10733 Pine Valley Drive - December 2018 Site Visit.pdfReport of the Deputy City Manager, Infrastructure Development with respect to the above.5.DEMOLITION OF AN EXISTING NON-CONTRIBUTING BUILDING AT 256 WOODBRIDGE AVENUE, AND CONSTRUCTION OF A SEVEN-STOREY RESIDENTIAL BUILDING AT 248-260 WOODBRIDGE AVENUE, WOODBRIDGE HERITAGE CONSERVATION DISTRICT VICINITY OF WOODBRIDGE AVENUE AND KIPLING AVENUE 1.Extract_47cw1014_20ex_5.pdf2.TRANSMITTAL REPORT FROM HERITAGE VAUGHAN - 248-260 Woodbridge Ave.pdf3.Attachment 1 - 248-260Woodbridge_LocationMap.pdf4.Attachment 2 - 248-260Woodbridge_CHIA.pdf5.Attachment 3 - 248-260Woodbridge_Site Plan.pdf6.Attachment 4 - 248-260Woodbridge_Landscape Plan.pdf7.Attachment 5 - 248-260Woodbridge_Colour Renderings.pdf8.Attachment 6 - 248-260Woodbridge_Elevations.pdfReport of the Deputy City Manager, Infrastructure Development with respect to the above.6.PRESERVATION AND REHABILITATION OF THE HENRY BURTON HOUSE, LISTED UNDER PART IV, LOCATED AT 8811 HUNTINGTON ROAD 1.Extract_47cw1014_20ex_6.pdf2.TRANSMITTAL REPORT FROM HERITAGE VAUGHAN - 8811 Huntington Rd.pdf3.Attachment 1 - 8811 Huntington - Location Map.pdf4.Attachment 2 - 8811 Huntington - CHIA.pdf5.Attachment 3 - 8811 Huntington - Site Plan.pdf6.Attachment 4 - 8811 Huntington - Structural Review Report.pdf7.Attachment 5 - 8811 Huntington - Block 59 Site Plan.pdfReport of the Deputy City Manager, Infrastructure Development with respect to the above.7.PRESERVATION AND REHABILITATION OF THE JOHN FLEMING HOUSE, LISTED UNDER PART IV, LOCATED AT 9151 HUNTINGTON ROAD 1.Extract_47cw1014_20ex_7.pdf2.TRANSMITTAL REPORT FROM HERITAGE VAUGHAN - 9151 Huntington Rd.pdf3.Attachment 1 - 9151 Huntington Road - Location Map.pdf4.Attachment 2 - 9151 Huntington Road - CHIA.pdf5.Attachment 3 - 9151 Huntington Road - Site plan.pdf6.Attachment 4 - 9151 Huntington Road - Block 59 Site Plan.pdfReport of the Deputy City Manager, Infrastructure Development with respect to the above.8.DEMOLITION OF EXISTING STRUCTURES AND CONSTRUCTION OF A THREE-STOREY MIXED USE BUILDING WITH UNDERGROUND PARKING AT 10568 ISLINGTON AVENUE, IN THE KLEINBURG-NASHVILLE HERITAGE CONSERVATION DISTRICT 1.Extract_47cw1014_20ex_8.pdf2.Transmittal Report from Heritage Vaughan - 10568 Islington Ave.pdf3.Attachment 1 - 10568 Islington Ave - Location Map.pdf4.Attachment 2 - 10568 Islington Ave - Heritage Evaluation of Existing Structures.pdf5.Attachment 3 - 10568 Islington Ave - Context Plan.pdf6.Attachment 4 - 10568 Islington Ave - Rendering.pdf7.Attachment 5 - 10568 Islington Ave - Elevations.pdf8.Attachment 6 - 10568 Islington Ave - Materials Palette.pdf9.Attachment 7 - 10568 Islington Ave - Landscape Plans.pdf10.Attachment 8 - 10568 Islington Ave - Arborist Report.pdfReport of the Deputy City Manager, Infrastructure Development with respect to the above.Infrastructure Development9.INTERIM SERVICING STRATEGY STUDY 1.Extract_47cw1014_20ex_9.pdf2.Committee Communication C2.pdf3.Interim Servicing Strategy Study.pdf4.ATTACHMENT 1 - Study Areas, Civica Infrastructure, Draft Final Report.pdf5.ATTACHMENT 2 - Risk Management Measures, future condition assessment, Civica Infrastructure, Draft Final Report.pdfReport of the Deputy City Manager, Infrastructure Development with respect to the above.10.GRANT APPLICATION – MUNICIPAL ASSET MANAGEMENT PROGRAM 1.Extract_47cw1014_20ex_10.pdf2.Grant Application - Municipal Asset Management Program.pdfReport of the Deputy City Manager, Infrastructure Development with respect to the above.Administrative Services and Legal11.REGISTERED RATEPAYER ASSOCIATION POLICY REVIEW 1.Extract_47cw1014_20ex_11.pdf2.Committee Communication C1.pdf3.REGISTERED RATEPAYER ASSOCIATION POLICY REVIEW.pdf4.Attachment 1 - Proposed RRA Policy.pdf5.Attachment 2 - Current RRA Policy.pdf6.Attachment 3 - Municipal Comparison Chart.pdfReport of the Deputy City Manager, Administrative Services and City Solicitor with respect to the above.12.2021 SCHEDULE OF MEETINGS 1.Extract_47cw1014_20ex_12.pdf2.2021 SCHEDULE OF MEETINGS.pdf3.2021 Draft Meeting Calendar V3 CW Oct 14-20.pdfReport of the Deputy City Manager, Administrative Services and City Solicitor with respect to the above.13.OFFICE OF THE INTEGRITY COMMISSIONER AND LOBBYIST REGISTRAR ANNUAL REPORT, JANUARY 2019 – JUNE 2020 1.Extract_47cw1014_20ex_13.pdf2.Office of the Integrity Commissioner and Lobbyist Registrar Annual Report, January 2019 - June 2020.pdf3.Attachment 1 - Cover Letter .pdf4.Attachment 2 - Integrity Commissioner and Lobbyist Registrar Annual Report January 2019 - June 2020.pdfReport of the Integrity Commissioner and Lobbyist Registrar with respect to the above.Community Services14.THREE LINES OF DEFENCE: AN INTEGRATED APPROACH TO FIRE PROTECTION SERVICES 1.Extract_47cw1014_20ex_14.pdf2.THREE LINES OF DEFENCE - AN INTEGRATED APPROACH TO FIRE PROTECTION SERVICES.pdf3.Attachment 1 - VFRS Fire Prevention and Public Education Three Lines of Defence.pdf4.Attachment 2 - VFRS Operational Performance Three Lines of Defence.pdfReport of the Acting Deputy City Manager, Community Services with respect to the above.Addendum Listing 215.WASTE REDUCTION WEEK IN THE CITY OF VAUGHAN 1.Extract_47cw1014_20ex_15.pdf2.Member's Resolution - Waste Reduction Week - Mayor Bevilacqua.pdfResolution of Mayor Bevilacqua with respect to the above.Addendum Listing 316.CITY OF VAUGHAN 2021 BUDGET 1.Extract_47cw1014_20ex_16.pdf2.Member's Resolution - 2020 Budget - Mayor Bevilacqua.pdfResolution of Mayor Bevilacqua with respect to the above.17.REQUEST FROM EPILEPSY TORONTO 1.Extract_47cw1014_20ex_17.pdf2.Member's Resolution - Request from Epilepsy Toronto - Councillor Carella.pdf3.Member's Resolution - Request from Epilepsy Toronto - Councillor Carella - Attachment 1.pdfResolution of Councillor Carella with respect to the above.Added at Meeting18.CEREMONIAL PRESENTATION - ASSISTANCE TO A CITIZEN IN NEED 1.Extract_47cw1014_20ex_18.pdf19.CEREMONIAL PRESENTATION – QUALITY PUBLIC PROCUREMENT DEPARTMENT (QPPD) ACCREDITATION AWARD 2020-2023 1.Extract_47cw1014_20ex_19.pdf20.OTHER MATTERS CONSIDERED BY THE COMMITTEE 1.Extract_47cw1014_20ex_20.pdf1.CONSIDERATION OF AD-HOC COMMITTEE REPORTS 21.COMMITTEE OF THE WHOLE (CLOSED SESSION) RESOLUTION OCTOBER 14, 2020 1.Extract_47cw1014_20ex_21.pdf7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 8.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 9.CONSIDERATION OF STATUTORY/AD HOC COMMITTEE REPORTS 1.Transportation and Infrastructure Task Force Meeting of September 23, 2020, Report No. 3 1.Post-Meeting Minutes - Transportation and Infrastructure Task Force_Sep23_2020 - English.pdf2.Older Adult Task Force Meeting of September 28, 2020, Report No. 3 1.Report Package - OATF_Sep28_2020.pdfAddendum Listing3.Heritage Vaughan Committee Meeting of September 16, 2020 (Report No. 6) 1.Post-Meeting Minutes - Heritage Vaughan Committee_Sep16_2020 - English.pdf(REFERRED from October 6, 2020, Committee of the Whole (1) meeting)10.STAFF COMMUNICATIONS 11.NEW BUSINESS 12.CLOSED SESSION RESOLUTION FOR COMMITTEE OF THE WHOLE (CLOSED) 13.ADJOURNMENT ALL APPENDICES ARE AVAILABLE FROM THE CITY CLERK'S OFFICEPLEASE NOTE THAT THIS MEETING WILL BE AUDIO RECORDEDAND VIDEO BROADCAST www.vaughan.ca (Agendas, Minutes and Live Council Broadcast)No Item Selected This item has no attachments1.Post-Meeting Minutes - Transportation and Infrastructure Task Force_Sep23_2020 - English.pdf1.Report Package - OATF_Sep28_2020.pdf1.Post-Meeting Minutes - Heritage Vaughan Committee_Sep16_2020 - English.pdf1.1014-20 CW (2) Communications.pdf1.Extract_47cw1014_20ex_1.pdf2.INTERNAL AUDIT REPORT - OPTIONS FOR ESTABLISHING AN AUDIT COMMITTEE.pdf3.Attachment 1 - Jurisdictional Scan.pdf4.Attachment 2 - Eligibility and Recruitment Processs.pdf1.Extract_47cw1014_20ex_2.pdf2.2020 First Half Fiscal Health Report - revised Sept 29.pdf3.Attachment 1 (revised) - City Operating Financial Summary, June 2020.pdf4.Attachment 2 - City Operating Portfolio Summary June 2020.pdf1.Extract_47cw1014_20ex_3.pdf2.OLDER ADULT SNOW REMOVAL PROGRAM, 2020-2021 WINTER SEASON.pdf1.Extract_47cw1014_20ex_4.pdf2.TRANSMITTAL REPORT FROM HERITAGE VAUGHAN - 10733 Pine Valley Drive.pdf3.Attachment 1 - 10733 Pine Valley Drive - Location Map.pdf4.Attachment 2 - 10733 Pine Valley Drive - December 2018 Site Visit.pdf1.Extract_47cw1014_20ex_5.pdf2.TRANSMITTAL REPORT FROM HERITAGE VAUGHAN - 248-260 Woodbridge Ave.pdf3.Attachment 1 - 248-260Woodbridge_LocationMap.pdf4.Attachment 2 - 248-260Woodbridge_CHIA.pdf5.Attachment 3 - 248-260Woodbridge_Site Plan.pdf6.Attachment 4 - 248-260Woodbridge_Landscape Plan.pdf7.Attachment 5 - 248-260Woodbridge_Colour Renderings.pdf8.Attachment 6 - 248-260Woodbridge_Elevations.pdf1.Extract_47cw1014_20ex_6.pdf2.TRANSMITTAL REPORT FROM HERITAGE VAUGHAN - 8811 Huntington Rd.pdf3.Attachment 1 - 8811 Huntington - Location Map.pdf4.Attachment 2 - 8811 Huntington - CHIA.pdf5.Attachment 3 - 8811 Huntington - Site Plan.pdf6.Attachment 4 - 8811 Huntington - Structural Review Report.pdf7.Attachment 5 - 8811 Huntington - Block 59 Site Plan.pdf1.Extract_47cw1014_20ex_7.pdf2.TRANSMITTAL REPORT FROM HERITAGE VAUGHAN - 9151 Huntington Rd.pdf3.Attachment 1 - 9151 Huntington Road - Location Map.pdf4.Attachment 2 - 9151 Huntington Road - CHIA.pdf5.Attachment 3 - 9151 Huntington Road - Site plan.pdf6.Attachment 4 - 9151 Huntington Road - Block 59 Site Plan.pdf1.Extract_47cw1014_20ex_8.pdf2.Transmittal Report from Heritage Vaughan - 10568 Islington Ave.pdf3.Attachment 1 - 10568 Islington Ave - Location Map.pdf4.Attachment 2 - 10568 Islington Ave - Heritage Evaluation of Existing Structures.pdf5.Attachment 3 - 10568 Islington Ave - Context Plan.pdf6.Attachment 4 - 10568 Islington Ave - Rendering.pdf7.Attachment 5 - 10568 Islington Ave - Elevations.pdf8.Attachment 6 - 10568 Islington Ave - Materials Palette.pdf9.Attachment 7 - 10568 Islington Ave - Landscape Plans.pdf10.Attachment 8 - 10568 Islington Ave - Arborist Report.pdf1.Extract_47cw1014_20ex_9.pdf2.Committee Communication C2.pdf3.Interim Servicing Strategy Study.pdf4.ATTACHMENT 1 - Study Areas, Civica Infrastructure, Draft Final Report.pdf5.ATTACHMENT 2 - Risk Management Measures, future condition assessment, Civica Infrastructure, Draft Final Report.pdf1.Extract_47cw1014_20ex_10.pdf2.Grant Application - Municipal Asset Management Program.pdf1.Extract_47cw1014_20ex_11.pdf2.Committee Communication C1.pdf3.REGISTERED RATEPAYER ASSOCIATION POLICY REVIEW.pdf4.Attachment 1 - Proposed RRA Policy.pdf5.Attachment 2 - Current RRA Policy.pdf6.Attachment 3 - Municipal Comparison Chart.pdf1.Extract_47cw1014_20ex_12.pdf2.2021 SCHEDULE OF MEETINGS.pdf3.2021 Draft Meeting Calendar V3 CW Oct 14-20.pdf1.Extract_47cw1014_20ex_13.pdf2.Office of the Integrity Commissioner and Lobbyist Registrar Annual Report, January 2019 - June 2020.pdf3.Attachment 1 - Cover Letter .pdf4.Attachment 2 - Integrity Commissioner and Lobbyist Registrar Annual Report January 2019 - June 2020.pdf1.Extract_47cw1014_20ex_14.pdf2.THREE LINES OF DEFENCE - AN INTEGRATED APPROACH TO FIRE PROTECTION SERVICES.pdf3.Attachment 1 - VFRS Fire Prevention and Public Education Three Lines of Defence.pdf4.Attachment 2 - VFRS Operational Performance Three Lines of Defence.pdf1.Extract_47cw1014_20ex_15.pdf2.Member's Resolution - Waste Reduction Week - Mayor Bevilacqua.pdf1.Extract_47cw1014_20ex_16.pdf2.Member's Resolution - 2020 Budget - Mayor Bevilacqua.pdf1.Extract_47cw1014_20ex_17.pdf2.Member's Resolution - Request from Epilepsy Toronto - Councillor Carella.pdf3.Member's Resolution - Request from Epilepsy Toronto - Councillor Carella - Attachment 1.pdf1.Extract_47cw1014_20ex_18.pdf1.Extract_47cw1014_20ex_19.pdf1.Extract_47cw1014_20ex_20.pdf1.Extract_47cw1014_20ex_21.pdf